Page 1 - Getting StartedPage 2 - Publishing OptionsPage 3 - Contact InformationPage 4 - Manuscript InformationPage 5 - Uploading Your PDFPage 6 - Deciding on CopyrightPage 7 - Finishing the Submission
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Submitting Dissertations & Theses   Tags: binding, checklist, copyright, dissertations, open access, pqdt, proquest, publishing, theses, upload  

Resources and guidelines to help in the submission of dissertations, theses, and projects for binding and for uploading into the ProQuest Dissertations and Theses database.
Last Updated: Aug 18, 2015 URL: Print Guide RSS UpdatesEmail Alerts

Introduction Print Page

Local Guidelines


Download the following 2 forms to be sure!

1. Checklist of items that must be completed for all degree programs submitting dissertations, theses, and projects for binding and uploading into the ProQuest "Dissertations and Theses" database. Checklist is divided into 3 sections of responsibility: one for students, one for faculty, and one for the library.

2. Permission form to be turned in with flash drive at the upload session.

When Will My Manuscript Appear in the Database?

Once you have completed the upload of your dissertation or thesis into the ProQuest Dissertations and Theses database, your manuscript must still go through an approval stage and all requirements met (including having graduated) before it can be approved for publication.  

After you have graduated from Gardner-Webb University and have met all of the requirements, then your submission will be cleared for publication in the database. Once ProQuest receives your document, unless there are other reasons for restricting the publication of your manuscript, such as a publishing embargo (See document below.), it may take 8-12 weeks before your submission appears in the database.  


Bindery Submission Alert

Effective January 1, 2015

The bindery pickup has changed to once every 2 months for 100 or more items. 

If you do not submit your dissertation, project, or thesis on time to be bound (prior to commencement), your manuscript may have to wait until enough copies are turned in after the next upload session at the end of the semester or until the library has acccumulated 100 items to be bound during the semester, whichever occurs first, before it can be sent to the bindery.


Congratulations on Your Scholarly Research Accomplishment!

Congratulations on arriving at this milestone in your academic career! 

Your school or department will guide you with the specific style format (APA, MLA, Turabian/ Chicago Manual of Style, etc.) that they want you to use for your dissertation, thesis, or project.  You are responsible to see that your paper is in its final, approved format and is converted into a PDF file before you arrive for your appointment at the library to submit it into the ProQuest/UMI ETD Administrator, the portal through which it begins its publishing journey into being published as part of the Dissertations and Theses database.

Also, you may want to review the recommended guidelines for preparing your document at ProQuest which are found in "Preparing Your Manuscript for Submission".  This will help insure you correctly embed your fonts in your abstract if you want to italicize, bold, or use anything other than their standard print.  It will also assist you if you have any supplemental files which need to be uploaded as part of your dissertation, thesis, or project.  As you read this document, remember that local guidelines take precedence, such as over the left margin guideline where Gardner-Webb requires a 1½-inch left margin since we send physical copies to a binder for printing.

Click on the tab above for your school or department to see when you need to make your appointment with me to upload into the ProQuest/UMI ETD Administrator this semester.


ProQuest Dissertations & Theses Full Text: The Humanities and Social Sciences Collection

If the subject matter of your dissertation or thesis falls into the humanities or social sciences, it will be placed in the part of the ProQuest Dissertations and Theses (PQDT) to which the Gardner-Webb Library has access, ProQuest Dissertations & Theses: The Humanities and Social Sciences.  You will be able to find it, along with thousands of scholarly research documents from other universities' doctorate and masters students, at this link.



To see what scholarly research has been submitted by Gardner-Webb students into ProQuest Theses and Dissertations (PQDT) since 2009, you can go into the database called Dissertations & Theses @ Gardner-Webb.  This database includes all doctorate and master's level research by Gardner-Webb students since the University has been uploading into PQTD, from 2009 to the present.

If the box below is not working, click the following link to be taken to ProQuest Dissertations & Theses @ Gardner-Webb ( .

Theological Librarian

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Mary Thompson

Where Do My 5 Bound Copies Go?

You have already paid to have 5 copies bound in your dissertation, thesis, or project fees.

Of those 5 copies:

  • 1 copy is placed in the Reference Collection of the Library
  • 2 copies are sent back to your School or Department
  • 2 copies are yours to keep

Exception:  The School of Nursing has elected not to keep bound copies of student work in their department; therefore, 4 bound copies will be returned  to the student.


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